TIMES TRACKER: WHAT IS IT, AND HOW IT WORKS

Times Tracker is an add-on module that automatically monitors the status of your cases against the USCIS Processing Times table and Visa Bulletin. When a USCIS petition becomes current or a Visa number becomes available for a petition, Times Tracker auto generates a report and emails it to the law firm. For our Times Tracker video, click here.

In order for Times Tracker to work properly, you must enter data from receipts/notices to your cases. Please follow these step-by-step instructions on how to add receipt/notice information to your cases.

FOR Immigrant Visas:

1. From the case profile, click on the Documents tab, then click Immigrant Visas.
   
2. Click on the Add Immigrant Visa button.
3. Enter data from the Immigrant Visa. Once done, click the SAVE button.
   
4. If you are subscribed to the USCIS/Visa Bulletin Times Tracker module and would like to receive Email notifications regarding the immigrant visa; enter your Email address into the Email report/notification to field (as seen in the above screenshot).

NOTE ON CUTOFF DATES AND HOW THE eimmigration GATHERS DATA:

1. Every night it checks for changes on the visa bulletin on USCIS website. It also checks if the next month’s bulletin is also available. We make a copy of all the information in all the charts. Keeping track of Employment vs Family and Chart A vs Chart B.
2. Using the information provided in the Case Immigrant Visa, it compares it with the visa bulletin.

 

• It grabs the following information:
  • From Chart B (Dates for Filing)
    • Filing Cutoff Date: this could be a date letting you know which applications with a priority date before that date is being processed. This means there’s a backlog. Or it will show “C” which means there is no backlog and any application within this category can proceed to file.
      

 

• • • Filing Current as of: this will be filled with the date the system realized the visa is current.
    • Next Month Cutoff Date: if the next month’s bulletin is available, it will grab the cutoff date.
  • From Chart A (Final Action Dates)
    • Final Action Cutoff Date
      

• • • Final Action Current as of: this will be filled with the date the system realized the visa is current for this chart.
    • Next Month Final Action Cutoff date: if the next month’s bulletin is available, it will grab the cutoff date.
• The system will show the information it obtained above in the Case Immigrant Visa [the fields with (From Visa Bulletin table)].

• The system will send 2 reports:
  • Report for Filing
    • This report includes any visas that have become current according to Chart B.
  • Report for Final Action
    • This report includes any visas that have become current according to Chart A.

 

FOR USCIS Receipts:

 

1. From the case profile, click on the Documents tab, then click Notices.
2. Click on the Add Notice button.
3. Enter data from the Receipt/Notice. Once done, click the SAVE button.
4. If you are subscribed to the USCIS/Visa Bulletin Times Tracker module and would like to receive Email notifications once the USCIS receipt becomes current; enter your Email address into the Email report/notification to field (as seen in the above screenshot).
   1. NOTE that the Final action Current as of field is greyed out by design. This field is calculated automatically based on a comparison between the priority date and processing time. They system runs through all receipt entries nightly and will input a date accordingly. Since this process occurs on a nightly basis, if a receipt was entered today, and is meant to have a current date populated, the process will run overnight and input a date the next day.
5. Here is an example of the notification email that is received once a receipt becomes current.